Administrative Assistant III

Department: The JESUS Film

Pay Level: U2 L7 $13.47hr/min.

SUMMARY DESCRIPTION OF POSITION: 
Under the general direction of an assigned supervisor, perform a wide variety of administrative complex clerical duties working for the Director of New Media. Incumbents in the Administrative Assistant III class perform complex duties for top-level administrators involving large departments or highly visible and broad administrative functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Serve as Administrative Assistant to the Director and Leadership Team of New Media, relieving them of a variety of technical and administrative duties; assist others as directed.
  • Take and transcribe dictation, including material of a confidential nature; prepare, type and record a variety of correspondence, agendas, memoranda, reports, meeting notes, contracts and materials.
  • Utilize a computer to enter data, prepare reports, prepare correspondence, PowerPoint presentations; learn to use Dropbox, BaseCamp, Microsoft Project, track expenses for a variety of projects, etc.
  • Make travel arrangements for Leadership Team members.
  • Track and administer calendar for New Media Director, arrange and schedule a variety of meetings and conferences.
  • Establish and maintain complex interrelated filing systems.
  • Ensure system is understood and applied by all department members.
  • Compose correspondence and communicate information where judgment, knowledge and interpretation of policies and regulations may be necessary.

KNOWLEDGE OF:

  • Advanced operations and techniques of word processing and other modern office practices, procedures and equipment.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Advanced oral, written and interpersonal communication skills.

ABILITY TO:

  • Learn and apply policies and procedures involved in assigned activities.
  • Type at 60 words net per minute from clear copy.
  • Train and provide support to others.
  • Work confidentially with discretion.
  • Work independently and demonstrate discernment and develop judgment to anticipate and act on the needs of the supervisor and the department.

EDUCATION and/or EXPERIENCE:
Any combination equivalent to: two years college level work in office management and three to five years experience in secretarial or office management positions of increasing responsibility.

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